Thank you for your interest in participating in Orie’s Garlic Fest!
ORGANIZERS | Wes Johnson & Megan Greenway of Orie’s Farm Fresh
CONTACT | firstname.lastname@example.org
DATES | September 28 & 29, 2019
TIMES | Saturday 11 to 4 and Sunday 11 to 3 — rain or shine!
LOCATION | Eberly Farm (13111 W. 21st St., Wichita, KS 67235)
Rules & Regulations for Vendors
APPLICATION & APPROVAL:
All vendor applications are subject to approval by Orie’s Garlic Fest. Our aim is to carefully curate a top notch, local-focused selection of companies including food vendors (this encompasses value added products, prepared food, food trucks, and restaurants), farmers, ranchers, and artisans. Applications are reviewed on a weekly basis, so you should receive a response within 10 days of submitting your application. Please take the time to answer all fields pertaining to your business as thoroughly and accurately as possible. In some instances requiring clarification, we may email you with additional questions or concerns that will supplement your original application. If this need arises, we reserve the right to delay approving or denying your application pending a response from you. Once your application is approved, you’ll receive a “You’re In” email along with a booth payment form. We ask that all booth fees will be paid promptly online and in advance of the Fest to hold your spot.
By submitting an application and paying the booth fee, applicants/vendors agree to the terms set forth within the Vendor Application and these Rules & Regulations. No refunds will be issued should the applicant/vendor choose to cancel their involvement. Orie’s Garlic Fest is a rain or shine event. The deadline to apply is August 17, 2019.
Read and understand the terms set forth within these Rules & Regulations and the Vendor Application
Fill out an application for 2019’s Orie’s Garlic Fest before the deadline of August 17, 2019
Food vendors must have all proper licensing and be in compliance with regulations set in place by the Kansas Department of Agriculture, City of Wichita, Sedgwick County, and the State of Kansas. It is solely the responsibility of the vendor to know what these requirements are as they pertain to their business
Vendors who provide product samples must comply with the rules set forth by the Kansas Department of Agriculture (find those rules here: Food Safety for Kansas Farmers Market Vendors: Regulations and Best Practices)
Food vendors are highly encouraged to offer a tasting or product sample to attendees. Booth fees are intentionally kept at an affordable rate to compensate for the additional cost this incurs
Vendors offering food products must have proper product liability insurance
Sales tax must be collected by vendor businesses as required by state law
Vendors will receive specific load-in/tear-down instructions via email when the dates of Orie’s Garlic Fest near. It is imperative to follow these instructions as closely as possible to have a smooth and stress-free setup/tear-down
Vendors are not permitted to tear down their booth or display before the Fest is over for the day. Not only is this a disturbance to attendees, it is also unsafe. No exceptions
Unless vendors have received prior approval from event organizers, they are required to park their vehicles away from the Fest area in the designated Vendor Parking (exceptions include food trucks and other companies who literally operate out of their vehicles)
As a condition of being a vendor, the vendor agrees to release and hold Orie’s Garlic Fest, Orie’s Farm Fresh, Eberly Farm, and their members, agents and employees harmless from all claims related to or arising from the vendor’s attendance at Orie’s Garlic Fest
Orie’s Garlic Fest, Orie’s Farm Fresh and Eberly Farm are not responsible for any loss or damage incurred by vendors
VENDOR CODE OF CONDUCT:
It’s essential to the overall success of Orie’s Garlic Fest that vendors act in a kind, respectful, and professional manner at all times
Smoking is not permitted at Orie’s Garlic Fest
Vendors are not to play radios or any music/audio during Orie’s Garlic Fest